Upper Hudson Library System
Friday, May 2, 2003 At UHLS
Attending: Jeff Cannell (APLM); Ginny LaJuene (ALTM); Nancy Pieri (BETH); Carol Trager (BRUN); Darlene Miller (CAST); Deborah Canzano (COHS); Bob Jaquay (COLN); Pat Nonamaker (EGRN); Barbara Nichols Randall (GUIL);
Lenny Zapala (MEND); Pat Sahr (NASS); Daryl McCarthy (NGRN); Margie Morris (POES); Judy Felsten (RCSC);
Jane Minotti (SNLK); Paul Hicok (TROY); Phil Ritter (UHLS); Gail Sacco (VOOR); Barbara Schoen (WVLT);
Elaine Albrecht (WSTR)
Meeting convened at 9:02 am
Motion (Cannell, LaJuene) to approve March 7, 2003 minutes. Carried. (No meeting was held in April due to ice storm.)
UHLS: Phil Ritter
Horizon: P. Nonamaker
Motion: (Morris, Sacco) UHLS should set the systemwide maximum fine for books and audio-visual materials at $5.00. Carried. This will be implemented in 7 days (May 9th).
Motion: (Schoen, Zapala) Move that the Directors’ Association request ASC to investigate creating a local request option in Horizon. Carried.
1. There was discussion at ASC about leaving this system. Dynix feels that 7.3 will be a better release. Pat Nonamaker spoke to someone in Columbia County – they just started with Triple I and are not happy with that. They do not have local request either.
2. Bob Jaquay asked about searching by patron address. Dynix had said that it would need a custom program. This will be brought up at ASC.
3. Bob expressed the need for the Directors’ Association to be aware of decisions made by the DA representative on the UHLS Board. No one was aware of the decision to send out the letter to Dynix. Pat will call Phil Ehrlich, UHLS Board President, to ask for a copy of the letter sent to Dynix by the UHLS lawyer.
4. Gail Sacco stated that she is very pleased with Rob Ganz, UHLS Board member and chair of the UHLS Library Advocacy Advisory Council, and his knowledge and ability when advocating on behalf of libraries.
UHLS Administration: N. Pieri
Services: J. Felsten
Committee reviewed applications for program of the year and advocate of the year.
Finance Committee & UHLS Board: J. Cannell
Central Library: J. Cannell
Committee needed for Directors’ Association positions. Barbara Nichols Randall and Gail Sacco will recruit.
Nuts & Bolts:
VOOR: They have not received their money from Albany County due to continued issues regarding Feura Bush (not a chartered library). Also Gail is going to begin to work with Albany County to invite the people that do programs for the County to appropriate (similar interest) events offered at the library.
RCSC: Further discussion regarding Feura Bush issues
BETH: Launched their new website on March 31st. This was an 11-month project.
ALTM: Ginny, along with one of her trustees and Mary Fellows, visited legislators last week to encourage their support.
Jane Minotti asked if any one still used a shelf list with cards. Nassau and Watervliet said they did.
Gail Sacco asked about a possible bylaw change for UHLS Board regarding eligibility of recent trustees for Board positions. There was also discussion about UHLS Board changing the time that they meet. Many possible candidates for positions say no to being on the Board due to the time of day that the meetings are held. If they were in the evening, more people might be interested.
Pat Nonamaker and Barbara Nichols Randall discussed the possibility of interested libraries joining to purchase databases.
Motion (Trager, Felsten) Meeting adjourned 11:20am. Next meeting June 6, 2003 at UHLS.