Upper Hudson Library System
Friday, September 28, 2001 At UHLS ( In lieu of October 5th meeting)
Attending: Jeff Cannell (APLM); Nancy Pieri (BETH); Carol
Trager (BRUN); Carolyn Brook (CAST); Bob Jaquay (COLN); Pat Nonamaker (EGRN);
Barbara Randall (GUIL); Carol Gaillard (HOOF); Lenny Zapala (MEND); Margie Morris
(POES); Judy Felsten (RCSC); Barbara Kubli (STEP); Phil Ritter (UHLS); Gail
Visitors: Members of Implementation Team: Karen Nuckolls(UHLS),
Jonathan Koppell(UHLS), Rawdon Cheng (UHLS), Marcia Middleton (APLM)
Meeting convened at 9:10am.
Motion (Gaillard, Trager) to approve September 7, 2001
UHLS: Phil Ritter
- Implementation Team- received the first draft of contract
with Epixtech. Copies were distributed to everyone present. There was discussion
of chart showing bandwidth requirements. (This information is also on the
Intranet along with a bandwidth calculator so libraries can determine how
much they will need.) Lengthy discussion and review of contract. Costs were
discussed. The current annual maintenance costs for DRA are $33,000. It is
anticipated that the annual costs for Epixtech will be $66,000. There was
discussion as which formula should be used to determine member library costs.
Charts with 3 different formulas (pink, blue, green) using percentages for
holdings and circulation were distributed. Each formula was presented with
an access fee (A) and without an access fee (B).
Motion: (Sacco, Zapala) Recommend that UHLS use the
“Blue B” formula (Items 33%, Circ 67% without access fee) to determine
costs. Discussion ensued as to see if we should first determine whether or
not there should be an access fee and then determine the formula. Motion withdrawn.
Motion: (Cannell, Zapala) Recommend that UHLS use
the access fee as part of the determination in the formula for costs (“A”
side of charts). Carried.
Motion: (Cannell, Zapala) Recommend that UHLS use
the formula of Items 25%, Circulation 75% to determine the costs to member
libraries (Pink “A”). Carried.
Automated Services Committee will vote on this at their next meeting on October
23, 2001. The meeting is at UHLS at 9:00am.
- LSTA Grants – All three were approved at reduced
- Visits - Phil has completed his visits to each library.
He will go back to those that have a new director soon.
- Satisfaction Survey – Due today. 13 out of 29 have
been returned. Please send them in ASAP.
- Classification and Pay Plan Study – This has been
approved by the UHLS Board. It will be done by The Singer Group (from Philadelphia)
- UHLS Advisory Council – UHLS consultants and Pat
Nonamaker have been working on revamping the Advisory Council, work groups,
and interest groups. A draft copy of the suggested council was distributed
to be reviewed and will be on the agenda next month for discussion and action.
- Youth Related Website Survey – draft of a survey
that Mary Fellows would like to distribute was handed out.
Motion: (Sacco, Felsten) Approval to send out UHLS
Youth Related Website Survey. Carried.
- UHLS Budget – copies of the proposed budget (blue)
that was sent to UHLS Board were distributed. (Blue copy did not include a
training specialist, the gray copy does include this position). At the time
the budget had been presented the UHLS Board had not approved the classification
study. It is hoped that UHLS will be able to fill this position next year
after the survey is done and gives suggestions for appropriate salary range
for the training specialist.
Motion: (Tager, Brook) Recommend that the UHLS budget
with the position of training specialist included, be submitted to the UHLS
(At this point Margie left and Carol G. took over the minutes.)
UHLS Board: P. Nonamaker
Classification study was approved.
UHLS Finance: P. Nonamaker
UHLS Administration: N. Pieri
Meeting canceled, no quorum.
Interest Groups: P. Nonamaker
YSS: - Useful information regarding the events of September 11, 2001
has been distributed to all libraries.
- Mother Goose Jazz Band Grant through Arts Council of the Capital Region
is being applied for.
- Home Day Care Outreach
ILL: - Lending policies are being reviewed
Services: J. Felsten
Variance requests for libraries not meeting the standard
Automated Services Committee: N. Pieri
Central Library: J. Cannell
- Café is open and being well used.
- Vitality Event for NYLA - tickets still available
- Jeff hopes to have a meeting with Albany County officials regarding budget
Nuts & Bolts:
BETH: The parking lot is being resurfaced and there will be
no access next week.
EGRN: They are beginning an education campaign for restricting
services for Schodack residents as of January 1, 2002.
STEP: The library board is considering an addition or renovation.
RCSC: Community Outreach assistant is being hired.
CAST: Will be holding their first automation event to get
patrons registered. They will have a musician and silent auction on October
GUIL: Reception for Carol Hamblin today from 3:00-5:00pm.
Old Business: None
New Business: None
Motion: ( Pieri, Brook) Meeting adjourned 11:45am.
Next meeting November 2, 2001 at UHLS.