Friday, February 5, 1999
Guilderland Public Library
Present: C. Hamblin (GUI), H. Jaipershad (UHLS), J. Feltson
(RCS), J. Cannell (APL), N. Pieri (BTH), G. Sacco (VVL), A. Wachowicz (RVL),
B. Crowther (VFL), P. Nonamaker (EGR), P. Sahr (NAS), C. Lind (CAS), K. Schneider
(BRUN), H. King (ALT)
January 8, 1999 minutes approved
2. Liaison Reports
UHLS Board: N. Pieri. No report. Jan. meeting cancelled due
to inclement weather.
Automated Services Committee: N. Pieri
- G. Sacco and R. Naylor (COL) presented a communications flow chart. It
offered a procedure for analyzing problems to determine responsibility for
resolution. Will be presented again at a future DA meeting.
- Security plan tabled until March when members of the subcommittee are available
to present it and answer questions.
- The issue of whether liaisons have voting privileges on the UH committees
was raised. Hemwatie will look into it.
- Consensus that minutes of all meetings should be uploaded to the Intranet.
- Presentation of results of a fine survey conducted by R. Baum. 10 libraries
responded. Book fines ranged from none (guilt jar at POES) to $.20 at APL.
The goal of the survey was to see how great the disparity among member libraries'
policies. The information will be useful during discussion of possibly standardizing
fines. Some Directors indicated they were not asked to participate in the
survey. Hemwatie will see that more member libraries' information is collected.
- Email is still a problem. Cisco Co. will be retained to help resolve it.
Member libraries requested they be kept informed of the status of the problem
and notified immediately if something like this occurs again.
- Please note: March ASC meeting date has been changed to March 16, 9 am.
Beginning April all ASC meetings will be on the fourth Tuesday of each month
at 9:30 am.
Interest Groups: P. Nonamaker
- Interest groups were requested to post all minutes and agendas on Intranet.
Many staff do not know how to ftp. Rawdon will post instructions on the Intranet.
Training sessions at UH could feature this instruction.- Hemwatie will look
Services Committee: J. Felston
- Schedule of UH Long-Range Planning Committee (LRPC) was changed when many
participants could not attend full-day sessions. More half-day sessions were
scheduled. Deadline is May UH Board meeting. P. Sahr (DA liaison to LRPC)
related that a new vision statement and three goals have been written. Draft
will be presented at a future DA meeting.
3. Central Library: J. Cannell
- CL newsletter will be posted to Intranet.
- EBSCOhost and Novelist are now available to all member libraries. Arrangements
for Ipage (Ingram) are underway. Member libraries will be contacted directly
by Ingram regarding passwords, etc. Questions should be directed to Marcia
Middleton @ APL.
- World Book has approached CL re: two on-line encyclopedias. CL will review
- Judy Rosen, APL Board President, is now serving on the NYSALB Board.
- APL renovations are moving forward.
4. UHLS: H. Jaipershad
- Postcards for NYLA's Books, Bricks & Bytes campaign were distributed.
They should be mailed to local state legislators asking for support of EDL
and other library initiatives outlined by Hemwatie in the last UH newsletter.
- Library funding in Gov. Pataki's 1999 budget remains at the '98 level.
- Summary of 90.3 revised regulations was distributed. Each member library
Board must present UH with documentation of hardship experienced serving residents
of neighboring communities within the system (if they perceive one exists)
and decide how to modify free direct access. If contractual support from an
unchartered area is not adequate local contracting library must decide upon
conditions it will provide contractual services. Modification of service can
include restriction of new books, a/v and program attendance. A plan to modify
conditions of free direct access must be agreed to by a majority of the membership.
Clarification of options for modifying conditions was requested, e.g. subsidies
from an UH funded net lender account, sharing unchartered areas' state funds,
refusing service entirely. UH must submit a progress report to DLD by June
30, 1999 and a complete plan by December 31, 1999.
5. Personnel Issues: J. Cannell
"How to raise your salary as a library director"…periodic evaluations
are a tool needed to take advantage of the opportunity to sell yourself…find
out the areas in which your Board wants to see innovation/improvement/change…get
the Board to buy into what you want for the library and where you think it should
be headed…have a vision and articulate it…get out and advocate to
local organizations, pols, money-shakers, key communicators in your community
- all of which leads to increases awareness and financial support…market
yourself at every opportunity.
6. The British Library: Richard Roman
Mr. Roman presented an overview of BL services: 1.) traditional service which
includes subject research libraries along with reading rooms and exhibit areas
in London and 2.) "remote" (equivalent to ILL) service in Boston Spa
which fills 20,000 requests a day from around the world for books and periodicals.
The largest users of remote service are the US and Japan. Over 2,000 organizations
in the US use BL. BL remote services collection is typically research level
material with an average periodical subscription price of $1600. Part of remote
service is a web-based periodical database (not full-text) which includes over
10 million articles. For $13.50 plus copyright fee documents will be faxed within
two-hours. BL refers to itself as the world's most accessible collection. RR
will be speaking with GUI and UH about a one-year free subscription (value $800-1700).
Submitted by Patricia Nonamaker, EGRN