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Upper Hudson Library System
Friday, January 3, 2003 At UHLS

Attending: Jeff Cannell (APLM); Ginny LaJuene (ALTM); Darlene Miller (CAST); Deborah Canzano (COHS); Pat Nonamaker (EGRN); Barbara Nichols Randall (GUIL); Carol Gaillard (HOOF); Lenny Zapala (MEND); Pat Sahr (NASS); Margie Morris (POES); Phil Ritter (UHLS)

Visitors: none

Meeting convened at 9:05am

Minutes:

Motion (Cannell, Zapala) to approve December 13, 2002 minutes. Carried.

UHLS: Phil Ritter

• 12 libraries have returned their UHLAN service contracts
• Erate for 2003-04 has been filed by Rachel
• Discussion of State Library issues – retirements, not filling positions. It is becoming increasingly difficult to work with the Department of Library Development due to these changes.
• Online databases are up and running. Rachel is working on some glitches. The Times Union database information was sent out to everyone via email.
• LSTA Grant Funding – expires on January 11 and UHLS may not receive the rest of the funding it has been expecting. The Federal government has not done its part in the process which has jeopardized the funding.
• POLISDO – There is a meeting on January 6^th with Commissioner Mills to plead the case for library funding and New Century Libraries.
• Pat Nonamaker and Richard Naylor have been mapping for the new system and are at 97%. Heidi Fuge and Rob Carle have put together a handbook that will be looked at by the Implementation Team. It looks like we are right on track.
• New server to be installed on January 9^th.

UHLS Administration: N. Pieri

No report

Services: J. Felsten

No report

Finance Committee & UHLS Board: J. Cannell

No meeting

Central Library: J. Cannell

They have finished interviewing applicants for the planning process and will make recommendations to the Albany Public Library Board of Trustees at the February meeting. The decision will be difficult as there were several good applicants.

epixtech Migration: P. Nonamaker

• 97% of test database mapped correctly
• The Implementation Team has met with all Advisory Councils
• Geoff Fitzpatrick (BETH) has been asked to join the Imp Team
• More information will be coming out for dates to not add new patrons. Need to set up dummy patron registrations
• PC Reliance to be installed – everyone received an email with the schedule for installation

Nuts & Bolts:

EGRN: New hours have started – Monday through Friday 9am to 9pm, Saturday 9am to 5pm, and Sunday 1pm to 5pm.

There was discussion regarding budget votes.

Old Business:

None

New Business:

Jeff Cannell asked about decision process for closing early or opening late due to snow. Barbara Nichols Randall said Guilderland rarely closes for snow unless the mall is closing. They do close due to icy conditions. There was discussion regarding different practices.

Motion ( LaJeune, Canzano) Meeting adjourned  9:50am. Next meeting February 7, 2003 at UHLS.