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ATTENDEES: Amy Williams, Dawn Geurds, Geoffrey Kirkpatrick, Betty Albright, Jean Marie Cole, Mena Will, Rob Carle, Noralee Itchoak, Rawdon Cheng (notes), Gordon Noble, Gillian Leonard, Ryan Moore, Lorraine Smi, Amy Borzio-Andrews, Michael Sweeney, Barbara Kendall, Ann Stutzman

MINUTES FROM SEPTEMBER MEETING: Rob asked how many libraries had encountered, since the last meeting, items showing up as hold but the item was not in the library. GUIL had experienced this once and notified UHLS. Libraries should continue to inform UHLS if this happens.

REVIEW OF 7.3 ENHANCEMENT LIST: The group went over the circulation section of the enhancement release line by line.

• #1 display borrower address in search screen - it is a system wide setup. The Council will decide on this issue later.
• #2 btype and description will be displayed in checkout screen – seems like we can add more information to the display. If we can, the Council will decide what other information to be displayed.
• #6 duplicate borrower record - the Council likes this new function. It will speed up registration process for family members.
• #7 patron self-registration via the Web - the Council deferred discussion of this capability. At this time, there is no need to have this function enabled.
• #12 provides count information on title by location – UHLS had asked Dynix where to get this but we have not yet received a response from them.
• Cluster holds – this is a new feature in Horizon. UHLS is still experimenting with how to create a matrix to allow members to put aside items for local priority or local request. We will not implement this on the day we go live on 7.3. Requests will remain as is on that day.

REQUEST LIMITS FOR VIDEOS OR AUDIOS – GUIL accepts the idea of having a cap on total number of requests made by a patron but not on specific type of materials. EGRN felt there should not be any limit at all. In Horizon 7.3, there is the possibility of localizing this setting. If it is doable, UHLS will experiment with this and evaluate how it may impact the overall system performance.

NOTICE FOR LOST ITEMS – TROY brought up that if an item is declared lost, it should not have an overdue notice. It is possible and UHLS will change the code to reflect this.

ILL PROBLEM – no ILL items can be renewed; however, staff will be able to override this.

STANDARDIZED LANGUAGE FOR PRINTED NOTICES – due to the complexity of various types of notices and delivery methods (print, email, Telecirc), it is very difficult to keep track which library uses which option and which language. Standardized language will reduce the room for error. The Council proposes the following language for the printed notices:

1st notice: The materials listed below are overdue. Please return them promptly.

2nd notice: This your second notice that the materials listed below are overdue. Please return them immediately.

Bill: The material listed below is now considered lost. You are being billed for the replacement charges.

Hold: The following item is now available. You may pick it up before the expiration date.

These recommendations will be brought to ASC for approval.

SORT ORDER FOR OVERDUE OR HOLD – libraries will like this to be sorted in some order. UHLS will check if it can be done.

OTHER BUSINESS – Mike Sweeney asked if all questions raised by the Horizon 7.3 test team been answered. Rob answered Dynix had responded to most.

NEXT MEETING: Thursday, January 15, 2004 at 9:00 AM.